A. Additions and amendments shall be made only by a majority of those voting in a mail ballot of the entire membership.
B. Any addition or amendment to these bylaws approved by a majority at the annual business meeting or a majority vote of the Board of Trustees shall be placed on the next mail ballot.
A. The Board of Trustees shall not add to nor amend these bylaws, nor restrict in any way the privileges herein granted to members.
B. Nothing in the bylaws shall be construed as restricting the powers of the Board of Trustees to take emergency actions on behalf of the membership.
3,4 Annual dues shall include a subscription to The Enigma. The Board of Trustees may, at its discretion, alter these dues in special cases, such as to cover the cost of overseas subscriptions and to reduce dues for students and persons with limited incomes. The Board of Trustees shall not charge additional dues for subscriptions in accessible formats, such as large print.
A. 1,5 A business meeting shall be held each summer at the annual convention. The order of business at the meeting shall be as follows: reading of the minutes of the previous meeting; reading of the names of members who have died since the previous meeting, and a moment of silence in their honor; reports from the treasurer, and from other officers, individuals, and committees, as appropriate; unfinished business; new business, including presentation of offers to host future conventions, and commencement of the vote specified in Bylaw 6; miscellaneous announcements; adjournment.
B. 5 Members may attend the meeting in person or online. Members shall be able to participate fully in all aspects of the meeting regardless of how they attend.
C. 5 In the event of disruptions that preclude online participation or voting, including the vote specified in Bylaw 6, the business meeting shall proceed at the direction of the Board of Trustees with such modifications as they deem appropriate.
The rules contained in Robert’s Rules of Order Revised shall govern the League in all cases to which they are applicable, and in which they are not inconsistent with the bylaws or the special rules of order of the League.
5
A. A convention of the membership shall be held each summer. Each year, the
membership will vote to select the site of the convention to be held two years
thereafter.
B. Any member or group of members (“prospective hosts”) may present to the membership an offer to host the convention two years thereafter by notifying the Board of their intention at least 75 days prior to the start of the convention. The Board may extend that deadline if no prospective host has notified the Board by that date. These proposals shall be published in The Enigma at least 30 days before the convention. In advance of the business meeting, the Board shall provide a means for members to ask questions of prospective hosts and for hosts to share answers and other information with the membership.
C. The Board shall schedule the convention site vote to commence during the business meeting. The vote shall remain open until one hour before the scheduled time of the last official event of the convention. The Board shall provide notice of the opening and closing times of the vote through official League channels.
D. Voting for the convention site shall be conducted online by secret ballot using ranked choice voting.
E. The convention site ballot shall list all of the proposed sites and “None of the Above”.
F. The results of the convention site vote shall be announced at the convention and through official League channels.
G. In the event that
• no site receives a majority of the ranked choice vote,
• “None of the Above” is the selected choice,
• a site is unable to be selected for any other reason, or
• a selected site becomes unavailable,
the Board of Trustees shall become the de facto convention-site selection committee, or the Board may appoint a committee of members and delegate responsibility to them.
A. All candidates for the vice presidencies will be placed together on the ballot; each member will vote for at most two, and the first and second highest vote-getters will become First and Second Vice-Presidents, respectively.
B. The winning candidates may agree to switch positions after the election.
C. In the event that there are only two candidates for the vice presidencies, the assignment of offices will be made by the incoming board.
2 An official Code of Conduct shall be maintained and made available to the membership at any time. The contents of that Code of Conduct shall appear as Appendix A to these Bylaws and may be amended by the Board of Trustees.